School trips can be the highlight of the academic year for students, offering learning experiences beyond the classroom. However, for teachers and staff, organising these trips can be a time-consuming process with countless details to consider. From marketing the trip to managing bookings and payments, each step involves a lot of work.
To make school trip planning easier, we’ve created this guide that combines the best insights on how to manage each phase of the process, allowing you to focus on what matters most—enjoying the trip with your students.
Want to read it in full? Download our free PDF below!
Phase 1: Get the word out – market your school trip
Marketing your school trip well in advance helps build excitement and gauge interest. Start by clearly communicating the purpose and details of the trip with parents and carers to gather an approximate headcount and tailor the plans accordingly.
- Registering interest
- Gathering details
- Sharing information efficiently
- Sending reminders
Phase 2: Make bookings more streamlined
Managing bookings and details manually can be daunting. Using our digital platform to centralise your bookings, itinerary, and communications can streamline the process significantly, reducing the workload for your staff and ensuring families stay informed.
A comprehensive school trip booking tool can make all the difference; it could allow you to enter all relevant trip details—destination, dates, leader, costs, and availability—into one place. Parents can then book with a simple click and confirm participation instantly.
Phase 3: Make payments easy and secure
Collecting payments can be one of the most stressful parts of organising a trip, especially when relying on cash. Our digital payment platform offers a secure, time-saving alternative, and added flexibility for parents to pay in instalments. Some of the benefits include…
- Eliminating or reducing cash handling
- More flexibility with instalments
- Automated payment tracking
Phase 4: Make it count
If you plan your trip by taking these steps, the process will become a lot less stressful. Your teachers can dedicate their energy to creating a memorable experience for the students without the logistical headaches. For more information on how our digital tools can streamline school trips, or to book a free demo, get in touch with our team and explore the solutions available for your school.